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Logistics

Location: The Civic Center

Special Guest Seating begins at 3pm
The House opens at 4pm
The Band performance begins at 4:30pm
Cosplay Spectacular officially starts at 5:15pm and ends at 8:30pm


The Basics

If you read nothing else, read this section!

Check in at the Convention Masquerade Desk (Location TBA) on Friday, Saturday, or Sunday to get your official Backstage Pass and turn in your music or you can’t participate.

If you are under 18 years of age, you need to have a waiver signed by your parents when you check in (Download PDF).

Performance maximum time is 2 minutes 30 seconds, a Walk-on is 30 seconds. No exceptions.

Each person may participate in only one performance entry (skit) or display entry (walk-on).

If you have a large prop, you must show up at the Rehearsal to drop them off and make arrangements directly with the stage manager, or you will not be allowed to bring them onstage. 30 seconds maximum for setup and tear-down of props, and all props must be removed from backstage before the end of the Masquerade or you will be disqualified (feel free to have a couple of stage ninjas on your team to do it for you).

All entries must provide an audio clip or a movie clip (with embedded music / dialog) or we will provide it for you.

All Display Entries (walk-ons) must be judged (required) for Craftsmanship (Location TBA on Friday & Saturday, Civic on Sunday) and Performance groups can choose to be judged (optional). You will need a Craftsmanship Judging Form.

There is a mandatory meeting on Sunday, May 26, 2013. You must be stage-ready (in your costume) and contestants need to bring their Backstage Passes.

All costumes must be based on Asian film, Asian animation, Asian comics, Asian-origin video game, or Asian music stars. Also acceptable is Asian-inspired anime, comics, video games.. The rule of thumb is: if the series and/or character originated anywhere else than the Pacific, it doesn’t qualify.

Make sure you read and understand our Weapons Policy for Cosplay Spectacular.

Please note that costumes purchased or rented from a costume shop, designer direct, eBay, Yahoo Auctions, Yahoo Japan Auctions, Cospa, any other costume store or online resource, or any costumes made for you by a designer or seamstress, are prohibited.

Timeline

Online Registration opens on 4/1/13 @ 11:59am

Online Registration (Modifications Only) Closes on 5/19/13 @ 11:59pm

You can always try registering at the convention, even if online Masquerade Registration is closed.

Props (New)

If you have a large prop such as huge wings, huge backgrounds, or other huge props, you must show up at the Rehearsal to drop them off and make arrangements directly with the stage manager, or you will not be allowed to bring them onstage. Plan on storing your large moveable props (as opposed to large costumes) from the rehearsal onwards. You will not be able to bring them in after the end of the rehearsal at 2:00pm on Sunday, May 26, 2013.

All large props (including scenery, backgrounds, etc.) must be easy to assemble and disassemble. You have 30 seconds (each) to get the props on and off the stage.

You must let the Masquerade Head know about your large props and backgrounds in detail in your Masquerade Registration prior to the convention, as well as confirming these props when you check in for your Backstage Pass at the convention. Any surprises will be prohibited. No exceptions.

Immediately after your performance, you must tear down your prop or background so it does not take up space backstage.

Your prop or background must be moved from the theater before the end of the Masquerade, preferably during the judging portion of the Masquerade, or you will be disqualified.

If you are concerned about being able to get your props out in time, feel free to let me know you are adding two additional stage ninjas to your team to take care of this duty for you. Plan in advance that you will need these team members. They will be in addition to your 12 cast members (so you will have 14 people in your group: 12 in costume, 2 stage ninjas).

If you have any questions, e-mail the Masquerade Coordinator.

Competition Registration

Online Registration Opens on 4/1/13 @ 11:59am and closes on May 19th, 2013.

To register please send an email to cosplay@fanime.com; this is on a first come first serve bases until all 55 spots are filled. When registering please include the following information 1) point of contact, 2) number of members in the group, and 3) name of the skit. Please read the rules and regulations for the Cosplay Spectacular should you have any question do not hesitate to ask. Good Luck!

Sign the permission/waiver form in advance. Please bring the signed copy with you if you are under 18 years of age.

Groups 1 – 50 are “Registered Groups”, Groups 51+ are the “Waiting List Groups”. So, if you are Group 55 that means you are #5 on the Waiting List.

The Cosplay Coordinator will be e-mailing the primary contact for your group on a regular basis with important updates. You must keep your contact information updated. If your e-mail is bouncing and/or your phone number no longer works, we will be forced to remove you from Cosplay Spectacular or the Waiting List. You can update your contact information by e-mailing the Cosplay Coordinator.

If there are still openings available, we will have at-con registration on Friday, May 24 and Saturday, May 25, and extremely limited hours on Sunday, May 26, 2013. Cosplay Spectacular space is limited to 50 or 55 spots (for overflow reasons), therefore you are urged to sign up as soon as possible.

If you are on the Waiting List, especially if you are in the top 20 groups, please be sure to check in at Cosplay Spectacular Registration Desk on Sunday, May 26, 2013, at 12:00 pm (Noon) to see if there are any spots available. Please bring your entire group, your music (see Music Section), and your script with you.

All contestants must be attending members of FanimeCon 2013 and will need to provide a badge at both check-in and at Cosplay Spectacular itself.

For legal reasons, minors may not participate in Cosplay Spectacular unless given written permission by a legal guardian. We request that the minor’s guardian sign the permission/waiver form in advance. Please bring the signed copy with you if you are under 18 years of age.

You must check-in to confirm your registration at Cosplay Spectacular Registration Desk (Location TBA) on Friday, May 24 or Saturday, May 25, 2013. The hours and location of Cosplay Spectacular Check-in will be posted on Cosplay Spectacular Timeline.

Basic Requirements

All costumes must be based on Asian film, such as characters from 13 Assassins (Japan) or The Flying Swords Of Dragon Gate (China), Asian animation, such as the Japanese animation Naruto or the Korean animation Wonderful Days, Asian comics, such as the Japanese Fairy Tail, Korean Breaker, or Chinese Story of the Tao, Asian-origin video game, such as Final Fantasy or Ragnarok Online, or Asian music stars (such as Girls’ Generation). Also acceptable is Asian-inspired anime, such as Avatar. The rule of thumb is: if the series and/or character originated anywhere else than the Pacific, it doesn’t qualify. If you aren’t sure, ask.

We don’t mind if you have worn your costumes to other 2013 conventions or competitions, but please do not recycle old costumes from previous FanimeCon conventions.

Please note that costumes purchased or rented from a costume shop, designer direct, eBay, Yahoo Auctions, Yahoo Japan Auctions, Cospa, any other costume store or online resource, or any costumes made for you by a designer or seamstress, are prohibited. Ignoring this rule will negate your eligibility (and your group’s eligibility; even if only one person in the group has a disqualified costume) to participate in Cosplay Spectacular and will also disqualify you for any performance and/or craftsmanship awards. Honesty is always the best policy; tell us if one person in your group made all the costumes. That person (as long as they are a member of your group) is still eligible for a Design Award (see the Awards section for more details). There are two notable exceptions to the “purchased or rented” policy:

  1. “Found Item” costumes are allowed. This is basically a costume that was built by collecting various appropriate pieces from normal clothing stores and combining them together in a unique way (with or without sewing) to make a costume.
  2. If the participant is in the Junior/Youth division, we completely understand if Mom and/or Dad (or a guardian) made or helped to make the costume. However, if this is the case, we would appreciate that Mom and/or Dad (or the guardian) be present at Cosplay Spectacular to answer the judges’ questions and to supervise the participant.

Note: costumes made out of or incorporating genuine animal fur (from rabbits, mink, chinchillas, etc.) are prohibited. Synthetic (fake) fur is acceptable and allowed.

Each contestant may present (wear) one and only one costume, or a group of people may wear one costume at the same time (i.e., a large costume that requires several people inside to move it). Multiple entries worn by the same person, or one entry worn by multiple people at different times, will not be allowed. No exceptions.

There is a mandatory meeting on Sunday, May 26, 2013. You must be stage-ready (in your costume) and contestants need to bring their Backstage Passes. All contestants will need to be there for Roll Call and Cosplay Spectacular Orientation.

Cosplay Spectacular will be held on Sunday, May 26, 2013 (Location TBA).

Cosplay Spectacular Presentations

General Rules

The maximum number of members for your group is 12 people. If more than the approved number of contestants appear on stage, the group will be disqualified.

Each contestant may present (wear) one and only one costume and participate in only one skit or display entry, or a group of people may wear one costume at the same time (i.e., a large costume that requires several people inside to move it). Multiple entries worn by the same person, or one entry worn by multiple people at different times, will not be allowed.

We will allow parents to be backstage with participants aged 14 & under. This is not required, just recommended (and encouraged), especially for participants aged 14 & under.

Please don’t wear or use any messy substances that might ruin the costume of another contestant. If you are wearing body paint or make-up, please make sure it will not come off in casual contact with others. Do not leave anything on the stage that cannot be picked up by the stage ninjas in a few seconds. Costumes must be self-contained. Connections to electrical sockets will not be available.

Nothing is allowed that would be banned in a “PG”-rated film. Actions, dress, or mannerisms that would not be allowed on a public street or thoroughfare must be avoided. Specifically, the following must be avoided: explicit sexual gestures, nudity, and explicit swearing. Violating these rules will disqualify you and possibly result in your being escorted off the premises.

We do not allow jumping off the stage, nor do we allow entering or exiting the stage from any area that has not been approved by the Cosplay Coordinator. Jumping off the stage will result in instant disqualification. Please use the designated exits. All presentations must be confined to the stage area. The aisles and other audience areas are not to be used for any part of the presentation.

Feel free to surprise the audience, but not the Cosplay Coordinator. If you are planning something “unique”, please let the Cosplay Coordinator know in advance.

Following the stage appearance, contestants will be escorted to a Photo Area to pose for a few minutes. Cosplayers will then be guided back to their seats and are expected to remain in Cosplay Spectacular areas until the awards presentation concludes.

We have the right to cancel your performance at any time for any reason.

Display Entries

We STRONGLY DISCOURAGE display-only entries (walk-ons). FanimeCon has always been known for its amazing performances. A display entry is when you walk on the stage, pose, and walk off the stage. Please try to come up with some sort of minimal performance, at the very least several poses. Dialogue is not required.

We are going to have a “fashion show” type segment where all display entries will be clustered together one after another to some pre-selected music montage.

We require an audio track and will provide one for you if you do not give one to us when you check in at the Convention. See the Music Section for further details.

Display entries may only provide audio tracks, video will not be accepted.

Each person may participate in only one performance entry (skit) or display entry (walk-on), so choose wisely.

A Display Entry can last no longer than 30 seconds.

All Display Entries must be judged (required) for Craftsmanship.

Performances / Skits

Performances will now be limited to 2 minutes 30 seconds (we will cut your music and or video to fit this length!), with a maximum of 30 additional seconds setup and teardown time for large props and sets.

If the skit goes beyond the 2 minute 30 seconds mark, the contestants will be removed from the stage (and you will be disqualified). We will also cut your audio / video track to fit the time limit.

We require an audio track and will provide one for you if you do not give one to us when you check in at the Convention. See the Music Section for further details.

There will be microphones on the stage only for vocal performances or special needs (approved in advance) instances.

We require you to record your dialogue, and there will be (extremely limited) services at the convention to help you with this if needed.

We strongly suggest, due to our time constraints, that you pre-record your dialogue and mix it in advance.

If you would like to use a video for your skit, please make sure you read and understand the video section and the limitations and restrictions of this service.

Craftsmanship Judging

Craftsmanship Judging is optional for Performances, and mandatory for Display Entries.

Please note that an entire group does not have to participate in the Craftsmanship judging. If any individuals from a group choose to be judged as individuals, and not at all as a group, that’s fine.

All Craftsmanship contestants must fill out a Craftsmanship Judging Form. These forms will also be available at the convention.

Every contestant needs to be prepared to answer the judges’ questions about his/her role in the construction of his/her costume. Here are some sample questions that the judges may ask.

You register for judging when you register for the Masquerade. You can update your registration time as needed, but note that if you change it you will drop down in the priority queue. The earlier you register for a time, the higher priority you have to get that time slot. Time slots will be announced (on your registration page) on May 20, 2013.

If you do not show up during that time block at the convention, you will automatically be disqualified from a Craftsmanship Prize. Please pick a time you and/or your group can actually attend.

If you registered with an indication that you want Craftsmanship Judging, I will send out a reminder e-mail 1 week before Craftsmanship Judging Registration opens.

All Craftsmanship Judging occurs prior to Cosplay Spectacular itself. Details on times & locations for Craftsmanship Judging are provided on the Cosplay Spectacular Timeline.

Craftsmanship Judging takes place on Friday, May 24, and Saturday, May 25, 2013, or extremely limited spots on Sunday, May 26, 2013.

All Craftsmanship judging participants must also be approved entries for Cosplay Spectacular and must participate (with a presentation or a walk-on) in Cosplay Spectacular on Sunday, May 26, 2013.

For additional information, see the Craftsmanship Judging Form.

Weapons and Safety

Nothing the FanimeCon staff feel that may pose a danger to people or the stage area will be allowed.

Display weapons are allowed if appropriate to the costume. Display means display; live steel (metal) will not be allowed under any circumstances. If you have any questions concerning what qualifies as “live steel”, please ask the Cosplay Coordinator or Rovers ahead of time. There will be no exceptions to this rule. Please bring your weapons when you check in because it may need to go through a security check. Any weapons not checked in will not be allowed on stage.

We do allow some Display Weapons for the Cosplay Contest only (i.e., Craftsmanship Judging and the Cosplay Spectacular Event) which may not be allowed to be carried in the halls at FanimeCon. You must follow these steps for these items to be acceptable for participation:

  1. Let us know about the item when you register for the Masquerade in your Special Needs section of the Registration Form.
  2. At the convention, when you check in, remind us about your request and then bring the item to us for us to examine and approve.
  3. We will:
    1. Send you to Rovers for approval so you can carry it around the convention and eventually use it at the Masquerade.
    2. Tell you that the item is acceptable for the Masquerade, but not for the convention. In this case, we allow you to store it backstage, use it for your performance and/or Craftsmanship Judging, and then return it to your hotel room/car/etc. after the Masquerade.
    3. Tell you the item is neither acceptable for the convention OR the Masquerade, and you will not be able to use it or carry it, and in some cases we will ask you to remove it from the property if it violates FanimeCon’s overall Weapon’s Policy.

No fire, flash powder, lasers, explosives or open flame of any kind will be allowed. Electronic flashes will be permitted provided that you notify the Cosplay Coordinator in advance, and it must be announced in your MC introduction to protect those who may be affected by the flashing lights.

FanimeCon 2013′s damage policy is basically this: if you break a piece of equipment, deface the facilities, or cause any other damages, then you pay to replace what you damaged. How does one prevent damages? Please simply exercise care when you are on the stage. Be aware of floor microphones, cables, speakers, curtains, screens, etc.

All About Music

Everyone must have their music/audio confirmed by close of registration, or you will not be allowed to participate.

Please make sure you read Cosplay Spectacular Timeline to see when Music Submission will be at FanimeCon.

All music for your skit must be provided in advance (i.e., online or during FanimeCon 2013 Music Submission hours). Please bring us a standard audio file, on a CD or as an MP3.

Due to popular demand, we will offer limited services for pre-recording and mixing (speech with music) at the convention. Please keep in mind that if you choose to record at the convention that it will be your responsibility to make sure the mix is appropriate to your needs. Also, plan accordingly (get to Cosplay Spectacular Music Submission Desk early), practice in advance, make sure your entire group is there for the recording session, bring a script with you, and come back during Music Submission hours to confirm that the mix is suitable for your needs.

Your dialogue and/or music “file” must be 2.5 minutes exactly, or under. Please note there are no exceptions to the 2.5 minutes rule. If your music and/or prerecorded routine is longer than 2.5 minutes, we will trim to 2.5 minutes.

If the sound runs longer than your presentation (i.e. a commercial CD) or must be cut on cue, please be very specific as to when to cut. The usual cue is to fade the sound as the entrant leaves the stage. It is best, when you want the sound to end at a specific point on a CD, to record the material you want onto a recordable medium (such a self-burned CD) in advance and bring it to Music Submission at Cosplay Spectacular Check-in Desk.

If you think something is going to get a laugh, leave a pause after the line before continuing. Even if you get just a chuckle from the audience, at least it won’t interfere with the following dialogue. It also makes the tech crew’s job easier. They aren’t part of your group and don’t attend your skit rehearsals. They won’t know when to “pause” a dialogue. It’s not their job to do that.

All About Video

Videos may only be used for skits. Display entries (walk-ons) may only provide audio tracks.

The screens in the Civic are 16:9 HD format.

If you choose to show a video during your skit, it will serve as a replacement for your music track. Your video must play for the entire skit, or fade to black or a logo for the rest of your skit. There must be music for the entire skit.

We will not be able to play the video at “a certain time” in your skit, or start, stop, or pause videos. Your video will start at the beginning of your skit and it will play through until the end of your skit.

Videos must be no longer 2.5 minutes, as they are a replacement for your maximum music length for the skit.

Videos must include only anime, manga, or anime-style games (i.e., Final Fantasy, Zelda, etc.) footage. Please do not use any footage that does not fall into these three categories, and video featuring real people is strictly prohibited. Exception: you may show real people only if they are participating members of your 2012 FanimeCon Cosplay Spectacular Masquerade Contest Entry and they will need to sign a video consent form when they check in at the Masquerade Registration Desk at FanimeCon.

Videos must be palatable for all audiences and not contain mature or offensive content.

We will accept entries recorded on CD-R, CD-RW, DVD-R, DVD-RW, DVD+R, DVD+RW. Please give us *two* copies.

We will accept entries in virtually any file format using almost any form of compression. The more “popular” the codec, the better the chances are of us handling your video properly. If you make it too non-mainstream, we may not be able to display it.

You must also provide us with a backup alternate audio-only track, in case there are problems with displaying your video.

If the quality of your video is extremely poor, or we are unable to support the codec, the Cosplay staff may decide that you may not use the video for your performance.

If we do not receive the video submission by Saturday, May 25, 2013, we will not allow you to use video in your skit. DO NOT check in on Sunday morning (May 26) if you have a video performance.

You must attend the Masquerade Rehearsal if you choose to use video for your skit. If you do not show up for the rehearsal, we will not play your video and will default to the audio-only version.

The Emcee (MC)

Any narration to be read by the emcee will be limited to 35 words or less. All narration by the emcee will be read prior to your performance.

Please do not interact with the emcee. We prohibit any involvement with the emcee in your skit. We also prohibit any emcee dialogue during your performance.

Awards

We have two categories of awards, Craftsmanship and Performance. Your group can possibly win awards from both categories. There are 19 awards total.

Craftsmanship Awards

The Craftsmanship Judges recommend that each competitor bring at least one color picture, preferably two, of each character the costume entry represents. A black and white image is acceptable if you have designed a manga-based costume. We recommend that the images you choose show the character from head-to-toe (especially if they are in the costume you are presenting), but this is not required. The judges also appreciate craftsmanship documentation (also known as costume construction diaries).

Individual Craftsmanship Awards may be won by a single person (not a member of a group) or by a group member being judged as an individual. Being judged as an individual does not preclude you from being judged as part of a group (we actually encourage you to be judged as both; but you must be judged for both all at one time).

If the entire group designed and constructed the costumes together and if you wish to win a Group Craftsmanship award, you must be judged as a group and all members of the group must be judged at the same time.

An individual (or a member of a group being judged as an individual) must have designed or constructed his/her own costume by himself/herself to win an Individual Craftsmanship Award.

If one person in your group made all of the costumes for that group, solely that person is eligible, and only for an Design Award. The group is ineligible for Group Craftsmanship Awards. Also, that person must be a participating and costumed member of said group. This designer must be present at the judging to explain the construction techniques used, and they must be present at Cosplay Spectacular with his/her model/models. If this is a group presentation, the designer must also wear a costume. The designer wins the award, not the group.