The information on this page is for FanimeCon 2013.
Deadline for Panel submissions for FanimeCon 2013: March 24th 2013
Since the deadline is past, we are no longer accepting submissions for this year. If you didn’t make the deadline, we’ll hope to see you next year!
Industry Panels: If you are part of a company that is hoping to host an Industry Panel at FanimeCon, please visit our Professional Registration area first. If you quality for Industry Badges, then you are eligible to host Industry Panels. Companies that qualify for Professional Registration are not eligible to receive additional badge discounts via the Panels Department.
Panel Room Equipment:
If you have tech requests, make sure to include them into your submission. We will accommodate requests to the best of our ability.
Notes about equipment in the Panel Rooms:
Anything not listed above is not standard equipment for a panel room and we may be unable to provide it. Please highlight special requests for equipment in the tech section of your panel request form. Be aware that your panel may not be approved if we are unable to provide the equipment you request. If a panelist would like to bring in their own equipment, please specify this on the form as well.
Discounted Badges for Fan Panelists:
Fan panels are an essential part of our “by fans for fans” convention. You help us put on a wonderful show every year, and so we offer the following discounts in thanks for your participation:
1 hour panel = $20 discount on any badge for yourself and one assistant.*
2 hours of panels = $40 discount on any badge for yourself and one assistant.*
3 hours of panels = A full weekend pass to the convention for yourself and one assistant.*
*You may have multiple assistants for your panel. However, the discount are only applied to two badges.
Please note the following: Discounts are offered only on full-price member badges purchased at the convention. Pre-registered or early-registered badges are ineligible for additional discounts. Panels cannot offer refunds or discounts on badges already purchased.
Badges for Panelists: FAQ
If I already have a full weekend badge for the convention do I need a “panels” badge in order to host my panel?
I already bought a convention pass, but it turns out I can get a free pass by giving more panels — can I get reimbursed for my purchased badge?
Answer: No. Pre-registered and Early registered badges are not eligible for the discount, and we cannot offer refunds.
How do discounted badges work? When do we get the badges? How do we pick them up?
What happens if I am approved to host a panel and then later it is cancelled? Do I still get my badge discounts?
Answer: If the convention needs to cancel your panel(s), you will still receive the badges or discounts for the panel(s) that were previously scheduled. If you cancel a panel yourself, you will not receive the badges or discounts that you would have been eligible for.
Program Guide Listing Character Limits on Panel Titles and Descriptions:
The description you submit for your panel has a strict character limit of 300 characters with spaces, and a limit of 30 characters with spaces for the panel title to ensure panel descriptions will fit into the program guide. All descriptions and titles may be edited for spelling, grammar, or punctuation by FanimeCon staff. If your description is edited, you’ll be notified via e-mail.
Your panel should not be exactly 1 or 2 hours long. The maximum time for a panel that has reserved an hour in the room is actually 50 minutes. That leaves 5 minutes at the start for set-up and seating, and 5 minutes at the end for break-down and exit, etc.
The Panels schedule runs in hourly time blocks. It is not possible to reserve a panel room for half an hour.
Panel content age ratings:
All panels are assumed to contain material that is suitable for all ages. If the panel contains content that may be classified as adult material, panelists must inform the staff prior to the convention, on the submission form. This rating will not be changed at the convention. Please make sure you enter the correct age rating on the panel request form. The ratings are as follows:
Panel Room Assignment:
Panel approvals and room assignments are based on all of the information submitted on the Panel Request Forms. Here are a few things to keep in mind:
Note: Feel free to ping the Panels Twitter for what topics/categories we are getting a lot of submissions in currently. You can also review the Panels section of the Fanime forums to get an idea of what panels other panelists are already planning.
Please be sure to verify your e-mail!
When a panel is submitted, you will receive an e-mail notification requesting you to verify the e-mail address you submitted on the form. Please be sure to watch for this e-mail and click the verification link. Until you complete this step, the Panels Team will not actually receive your submission. Please e-mail email@example.com if no e-mail is received.
When will I get a response? What can I expect?
Due to the high volume of panel submissions that we receive, we cannot guarantee swift responses to submissions.
Once a panel has been placed onto the schedule, it is considered ‘confirmed’ and locked in. Later requests to change the time of the panel may result in the panel being completely removed from the FanimeCon 2013 panels schedule.
Tips for advertising before the con to increase interest in your panel:
We recommend telling friends and family about your panel, posting about it on the FanimeCon Forums or any other forum where it would be appropriate. Additionally, some panelists have had good results from creating a short video clip to advertise their panel and uploading it on Youtube. (Be sure to send us a link!)
Stage Zero: Advertising your Panel at-con!
Picking up your Panelist Discount Slips
If you are receiving a discount on a member badge through the panels department, you will need to first pick up your discount slip from Panels Staff. Information on when and where to pick up the Discount slips will be sent out to panelists 3-4 weeks before the convention, and we will announce on twitter when it has been sent out. Please contact us immediately if you do not receive any notification.
All panelists are required to check-in at the Panelist Lounge 30 minutes prior to the start of their panel.
The location of the Panelist Lounge will be sent to you in an e-mail 3-4 weeks before the convention. You may send a proxy for yourself if you are unable to get there on time.
If no one checks in for your panel, the Panels Team will make a single attempt to contact the panelist using the At-Con phone number provided on the Panel Request Form. If, at fifteen minutes prior to panel start time, we have been unable to contact you, and no one has checked-in, your panel will be canceled. Once a panel cancellation has been communicated to the rest of the convention via social media, Info Desk, and Stage Zero, this cancellation cannot be rescinded.
During Your Panel
If you have any issues during your panel, please speak to one of the Panel Staff located near the doors of the panel room. They will be able to get the needed assistance as soon as possible.
The Panelist Lounge — Why’s it called a lounge?
The Panelist Lounge is primarily the Panel Staff base of operations and a place for Panelists to come and check in with us prior to their panels. However, Panelists are also welcome any time the Lounge is open to come and ask questions or simply sit down and rest. The Lounge is not open to the public.
Have a question that was not addressed here? Please contact Panels at firstname.lastname@example.org.